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How do you plan for a business trip focused on professionalism with a side of entertainment?

Traveling for your job in a business trip has a totally different appeal. It’s work, but if you’re lucky, you’ll get to have some fun too.

Frequent business travelers often find Business travel inconvenience, even uncomfortable. However, experienced travelers know that they can have a much better experience when they follow certain rules that are guaranteed to work which will make business trips easier, more comfortable, safer, and more enjoyable.

 

Why do businessmen travel so much ?

In a business context, most travel is driven by the need for face-to-face meetings, but it could also be to visit a live event (a conference or a trade show) or a particular place (like a construction site or the headquarters of a new business partner). In all these cases, the co-location on ground is essential.

One of the primary purposes of business travel is to share knowledge and ideas. Research has demonstrated that disseminating knowledge between people can be a slow process. To speed up the practice, we need to physically move the person (and therefore the knowledge) to different locations worldwide.

 

What are the needs of business travellers?

Broadly, the needs of business travellers are connectivity, privacy and space, convenience, efficiency, comfort, and reliability in addition to other important needs, as many travellers work while en-route and in other places beyond their office – they may work from the plane, the airport, their taxi or their hotel room and they need the proper resources in order to do so effectively.

Connectivity

Unsurprisingly, business travellers need to stay connected. The Wi-Fi in airports can vary from safe and speedy to inconsistent and unsecured. Furthermore, the Wi-Fi on the plane may be costly and the Wi-Fi in the hotel even more so. Strong business travel management programs will ensure that the policy and budget has accounted for their need to be connected.

Comfort, Privacy & Space

Business travellers need privacy, personal space and comfort to wind-down at the end of their days in order to stay refreshed and on-the-ball.

Convenience, Efficiency & Reliability

While business travel management programs can’t guarantee that a flight will depart on time or that a layover won’t be missed, there are systems and tools that can be leveraged to ensure that travel information and key data are consolidated in a place in the case of an event – or otherwise available for quick reference.

Business Centre

Regardless of whether your hotel has full conference facilities, you should at least equip it with a business centre which offers a printer, fax, photocopier, plenty of plug sockets and complimentary WIFI.

Iron and Ironing Board or Laundry Service

No matter how many times or how well shirts and suits are packed, they will no doubt emerge a little worse for wear. An iron and ironing board in the room or a rapid turnaround laundry service will help keep business travellers happy and looking their best.

 

What are the types of business travel ?

Travelling on business can take many forms. Individuals may be travelling to meetings, to exhibitions to make sales calls to customers. There are also a lot of occasions when high amount of groups of people travel individually, or together, to take part in a conference or corporate.

1-      Event and conference travel

Many companies send their employees to corporate events and conferences. Conference attendees may attend seminars and workshops, as well as organized meals or networking sessions. These events are meant to offer professional learning and development, while facilitating networking with peers, potential clients, and service providers.

2-      Company retreats

Some companies choose to hold retreats annually or multiple times per year. Corporate retreats help teams grow stronger and build company culture through shared activities. They can also provide remote teams with some much-needed “face time” — this is especially important for remote-first businesses, some of which don’t have any offices at all.

3-      Client meetings

Employees or executives may need to travel to meet clients or prospects. In some countries, such as Japan, face-to-face meetings and informal gatherings are an important part of the local business culture — so business travel is essential in order to maintain strong client relationships.

4-      Internal meetings and visiting offices

For national and multinational companies with multiple offices, business travel is a key way to ensure the entire organization is aligned. Employees and leadership may need to travel to other offices to discuss specific projects and business strategy. They may also visit other offices to build a more integrated organizational culture.

5-      Trade fairs

Trade fairs, also known as trade shows or trade exhibitions, are a key sales channel in certain industries. Trade fairs give companies the opportunity to present their products or services to interested buyers. They can be a valuable tool for direct sales, brand awareness, and building customer relationships.

6-      Transfers and offshore work

While a typical business trip lasts only a few days or weeks, long-term transfers are a much more significant commitment. Employees sometimes need to relocate to a different city or country for a certain period of time. They may be required to work on a specific project, set up a new function or business process, or otherwise transfer knowledge from one location to another.

Transfers are often more challenging than short-term business travel, especially when they involve moving to another country. In this case, businesses may need to handle visas and taxation paperwork. They’ll also need to support the transferred employee with issues like culture shock, finding housing, and setting up their lives in the new location.

7-      Bleisure travel

it means business travel and leisure travel at the same time  . Bleisure travel is very popular as 60% of business trips included a leisure component. Any of the different types of business travel mentioned above could be turned into a bleisure trip.

Bleisure travelers extend their business trips to leave time for sightseeing and relaxation. Since business trips often involve visiting interesting new cities or countries, it’s understandable that many travelers are eager to make the most of their travel experience and see a bit of the world.

Businesses can encourage employees to volunteer for business trips more often. In addition, travelers may benefit from the relaxing break, arriving back at the office refreshed and recharged.

 

Key Steps to plan a seamless Business Trip:

  • Make your travel arrangements well in advance.
  • Select your accommodation based on both price and convenience.
  • Create an itinerary
  • Research your destination
  • Remember your electronics, accessories and travel documents
  • Prepare for your meeting

 

Tips and Tricks for Business travel :

Here are some business travel tips to get the most out of your next conference, trade fair, faraway business meeting, or corporate event :

  • Research Your Hotel’s Neighborhood:

Get the most out of your stay by researching the hotel and the area around it.  Find fun things to do during your downtime can make a business trip feel like a vacation.

It’s important to make sure the neighborhood is safe, too, especially if your team is getting around on foot.

  • Pack Light, But Smart:

Most business trips are less than one week long.For that amount of time, you don’t need to pack enough luggage to check a bag. A carry-on should be fine. so make the most of the bag you bring.

  1. Any pertinent travel documents (boarding pass, passport, etc.)
  2. Credit cards (business and personal)
  3. Your phone and a charger
  4. A laptop or tablet, as well as an adapter if you’re going on an international trip
  5. A limited wardrobe, including travel outfits, a pair of sneakers, and your business clothes
  6. Everything you need for your meeting or convention
  7. Your basic hygiene toiletries

 

  • Optimize Your Airport Experience:

Make use of airport lounges as Airport lounges can make business travel much more pleasant as businessmen always need a calm place at the airport to rest and relax or complete their work without any interruptions.

airssist provides multiple services for business traveler in more over 700 airports worldwide ,such as Airport Lounges service are often filled with complimentary amenities such as premium food and snacks, fully stocked bars, modern shower facilities, fast Wi-Fi, plentiful power outlets, and comfortable working areas.

Meet and greet service in addition to Chauffeur & Limousine Service for business trip which include business travelers transportation from/to the airport , full-day transfer, or inter-city transfer for business travelers movement inside the city,Wide variety of luxury vehicles available for booking,Multi-lingual licensed drivers who are well acquainted with the requested city.

  • Consider the Timing:

it’s better to have more time at your destination upon arrival, so you can relax, get some breakfast, and maybe even take a nap at the hotel before you have to do anything work-related.

  • Keep your technology charged.